At Anemoi, we’re transforming the maritime industry with cutting-edge Rotor Sail technology that brings modern engineering and sustainability together. From our headquarters in the UK and our production base in China, we design, build and deliver advanced automated wind-assisted propulsion systems that help shipowners and operators reduce fuel consumption and emissions — propelling the shipping industry towards a cleaner, more sustainable future.

Our ambition is bold but clear: to save 1,000 tonnes of CO every day by installing 500 Rotor Sails by 2030. Imagine fleets of vessels crossing the world’s oceans using our Rotor Sail systems, harnessing renewable wind power to operate more efficiently and responsibly. We’re making that a reality, one installation at a time.

In this newly created position as HR Operations Coordinator, you’ll work closely with the Head of HR and play a key role in delivering a consistent, high-quality employee experience across recruitment, onboarding, HR systems, payroll coordination and HR reporting.

This is a hybrid role with 2 fixed days in the London office (Tuesday and Wednesday).

Salary: £40,000–£45,000 (this is the full budget for the role).

Key Responsibilities

Recruitment Coordination

Managing the full recruitment coordination process: job adverts, CV screening, interview scheduling
Liaising with hiring managers and external agencies
Supporting candidate experience and ensuring smooth communication throughout

Onboarding & Induction

Preparing contracts, new starter forms and offer documentation
Liaising with Finance to set up payroll

Delivering HR induction sessions

Coordinating first-week introductions with heads of department
Supporting the wider business with scheduling their inductions

HR Operations & Systems Management

Owning the HRIS: ensuring data accuracy, keeping records up to date, running HR KPI reports
Managing employee documentation and personnel files
Managing the shared HR inbox and responding to routine queries (e.g. policy clarification)
Supporting policy implementation and process compliance

Absence & Leave Management

Recording and monitoring annual leave, sickness and other absences
Producing absence and leave reports for managers and payroll

Payroll Coordination

Preparing monthly payroll inputs, including new starters, leavers, salary changes and unpaid leave
Ensuring all data submitted to Finance is accurate and complete

Offboarding

Coordinating resignation and termination processes
Ensuring all leaver documentation, system updates and processes are managed smoothly

Additional Support

Supporting the Head of HR with operational HR tasks and improvement projects
Contributing ideas to improve HR operations as the business scales

Person Specification

Essential Experience & Qualifications

CIPD certified
Minimum 4 years’ experience in HR operations (not general admin)
Experience with HRIS ownership and system administration
Experience delivering end-to-end onboarding and offboarding
Experience preparing and submitting monthly payroll changes
Experience working in a fast-paced, scaling organisation
Demonstrated ability to manage confidential information responsibly
Proven experience preparing HR documentation (contracts, offer letters, formal correspondence)
Strong written communication skills with a high level of accuracy and professionalism

Essential Skills & Behaviours

High attention to detail and strong organisational skills
Confident working independently and owning processes end-to-end
Tech-savvy and comfortable learning new systems quickly
Reliable, punctual and able to work at pace
Strong problem-solving ability and willingness to improve processes

Desirable

Studying (or interested in studying) CIPD Level 5
Experience with HR reporting and KPI dashboards
Previous experience in HR within a tech or engineering environment

What You’ll Get

Ownership of the HR operations function
Opportunity to shape and improve HR processes as the business grows
Exposure across all areas of HR operations without being pushed into ER casework
Genuine progression opportunities to HR Manager/Operations Manager within 2–3 years

Benefits

Competitive Salary + annual bonus
Private Medical Insurance with Vitality
Employee Assistance Programme
Life Assurance
Workplace Pension with Aviva
25 days holiday + bank holidays
Hybrid working - 2 fixed days in the London office (Tues & Wed)

Bike-to-work scheme

Anemoi Marine Technologies

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HR Operations Coordinator