Fórsa is a membership led union: we empower workers to change their lives at work. We build worker power by engaging every worker in the jobs and workplaces that we organise.

We are currently recruiting a resourceful HR generalist with demonstrated interest and training in workplace safety to join our Human Resources team.

Overview of the Role

Working closely with the Director of Human Resources and Staff Development, the HR and Safety Officer will help provide an exemplary Human Resources service and safe workplaces for Fórsa employees throughout Ireland.

Using a range of technology tools including HRIS, Microsoft Office (including Excel, Forms, and Teams), you help ensure that employee data is accurate and up-to-date. You will assist with a wide range of functions within Human Resources, including recruitment, administration, onboarding and offboarding, helping to administer a range of staff benefits, logistical and administrative support for training and development activities, and helping to direct Fórsa staff, job candidates, and others to resources and information. You will work closely with colleagues on the Safety Committee and the broader Operations team to support all colleagues in a safe working environment.

You actively contribute to Fórsa’s positive and healthy workplace culture through supportive collaborative teamworking.

Working for Fórsa

As an employer, Fórsa is committed to modelling the values of our union: we provide excellent benefits including a career average pension scheme, competitive annual leave, hybrid work and other flexible work arrangements, and a range of financial and practical supports for professional development.

The initial salary for this position will be within the grade 5 scale:
€52,761 | €54,337 | €55,946 | €57,589 | €59,244; long service increments €61,173 LSI1 | €63,109 LSI2

Fórsa welcomes applicants from diverse backgrounds, including diverse professional experience. You may have developed skills in the trade union, public, private, or non-profit sectors. A demonstrated commitment to the values of social justice, a strong public service, and workers’ empowerment is essential.

Fórsa does not discriminate on the basis of gender, marital or family status, age, disability, race, religion, sexual orientation, or membership in the Traveller community.

The position will be based in Dublin, but hybrid remote work can be facilitated subject to operational requirements.

About Your Team

You report to the Director of Human Resources and Staff Development
You will work closely with the wider Operations team

Key Responsibilities & Duties

Be a Resource for Humans

Develop a thorough understanding of resources and benefits available to Fórsa employees and proactively communicate these through flyers, explainers, and webinars.
Respond to and redirect queries from internal and external stakeholders.
Assist with development, scheduling, and delivery of training related to Fórsa workplace policies.
Support Diversity, Equity, and Inclusion initiatives.
Promote a positive health and safety culture throughout the organisation through awareness initiatives, communications and employee engagement.

Recruitment and Onboarding

Recruitment administration: manage job listings in HRIS; liaise with external advertisers; respond to applicant queries; prepare applicant reports; schedule interviews and feedback sessions; manage logistics of assessment centres and interviews.
Assist with onboarding, including: reference checks, scheduling pre-employment medicals, preparation of draft contracts of employment/letters of appointment from templates, checking/recording proof of right to work documents, liaising with other functions involved with onboarding to ensure tasks are completed.
Assist with planning and delivery of inductions.
Coordinate applications for internships and work experience placements.

Employee Data and HRIS Support

Ensure employee records are complete, up-to-date, and accurate – including ongoing historical updates (via scanning, Excel, Solas, and manual data entry).
Carry out routine HRIS updates and assist with agreed configuration changes
Maintain up to date knowledge of HRIS features and proactively identify and suggest improvements to Fórsa processes.
Act as a first point of contact for queries and support requests for HRIS.
Provide information to colleagues in Finance and pension administrator to ensure that payroll and pension information is accurate.
Assist with completion of offboarding checklists.

Employee Time Tracking and Leave Administration

Regularly review data and update leave in HRIS
Regularly review outstanding leave requests and follow up with managers as appropriate
Record absences and upload medical certificates; follow up on Illness Benefit applications
Coordinate occupational health referrals and support the implementation of workplace accommodations where required

Reporting and Budgeting

Assist with preparation of a variety of internal and statutory reports (e.g. Gender Pay Gap)
Collate data and prepare draft health and safety reports, statistics, and updates for review

Employee Benefits

Responsible for administering and communicating a range of employee benefits (e.g. health vouchers, TaxSaver transport applications)
Help plan and deliver employee events, workshops, and webinars

Administration

Keep up to date on new tools and suggest and carry out improvements to processes and service delivery
Responsible for record management in line with Fórsa Safety Statement
Help develop and maintain a variety templates, forms, and checklists
Coordination and scheduling of meetings
Prepare and send correspondence as required, including loan applications and confirmations of employment
Printing, scanning, copying, filing, document preparation as required

Training and Development

Ensure subscriptions to journals are up to date and accurate
Manage logistics and scheduling of training activities

Responsible for health and safety training programmes, including induction training, manual handling, display screen equipment (DSE), fire safety and other mandatory training requirements
Maintain and review training and development records and ensure they are accurately recorded in HRIS
Ensure employees maintain required certifications and training compliance in line with Safety Statement and relevant legislation
Update training budget

Management

Contribute to HR and organisational projects
Provide day-to-day guidance to temporary, intern, or administrative support staff where required

Health and Safety

Support the development, implementation, monitoring and review of Fórsa’s Safety Statement and processes in accordance with Safety, Health and Welfare at Work Act 2005 and all associated regulations and guidance and best practice
Keep up to date with relevant guidance and flag potential updates to the Safety Committee and Operations.
Assist with maintaining and reviewing health and safety policies, procedures, risk assessments and safe systems of work
Meet regularly (monthly) with the Fórsa Safety Committee and carry out follow-up actions as agreed.
Coordinate and support the completion and review of workplace risk assessments for offices, events and other work-related activities
Conduct relevant workplace inspections and audits and monitor the implementation of corrective actions arising.
Work with Team Leaders to investigate accidents, incidents, near misses and health and safety concerns, prepare reports and make recommendations to prevent recurrence
Maintain health and safety records, documentation, and statutory registers in line with legislative and organisational requirements
Assist with emergency planning arrangements, including fire safety management, evacuation procedures and business continuity planning
Assist with the procurement, management and monitoring of external health and safety consultancy services where applicable
Assist in the management of contractor safety and ensure appropriate documentation and compliance requirements are maintained

Other reasonable tasks as required.

Hours

This is a full-time (35 hours per week), permanent position. You will be expected to be available during normal office hours; however, due to the nature of the job, work outside of normal office hours and over weekends may arise on a very occasional basis.

Travel

The role may require some travel within Ireland and may be 1-2 days per month. Travel and Subsistence payments are made within the Civil Service rates and conditions.

About You

Essential Skills and Requirements

You have experience working in an HR generalist role

You have a demonstrated interest, experience, or training in workplace health and safety
You are discreet and empathetic
You have demonstrated good judgment and have experience working with sensitive information
You are resourceful and enjoy finding ways to improve quality and efficiency
You enjoy using technology as well as learning and applying new skills and tools
You have admin user experience in BambooHR or a similar HRIS and are comfortable with configuring and customising
You have demonstrated excellent administrative and organisational skills
You have excellent writing skills
You pay attention to the details
You are good at planning your tasks and time
You are highly skilled with MS Office, and in particular with Excel
You have permission to work in Ireland

It would be nice, but not necessary if you have

A formal HR or Health & Safety qualification
You may have experience using productivity and design tools such as Calendly, Canva, and Prezi

To Apply

Submit your cv and a brief cover letter addressed to Rebecca Woolf, Director of Human Resources and Staff Development via this form by 12 noon on 21 August.

Applicants must also complete tests in verbal reasoning and Microsoft Word and Excel prior to the application deadline.Applicants must register atTest Partnershipby 06:00 on 21 August and complete the tests by 12 noon on 21 August.

Applicants who progress to the next stage of the selection process will be invited to an interview on 3 September

Questions?

Email hr@forsa.ie

Please note that applications cannot be accepted via email; any cv's or other documents submitted by email will be deleted.

Fórsa offers detailed feedback to candidates who attend interviews. Unfortunately, it is not possible to provide feedback to all applicants.

Fórsa

Latest Jobs

Human Resources and Safety Officer