This is a great opportunity to work for the UK’s leading veterinary wholesaler.

Our business provides a next day supply and distribution service through our nationwide network of distribution depots, serving an average of 2750 customers every day.

Working for us you'll receive:

Competitive rates of pay
29 days paid holiday (including bank holidays) (Pro rata)
Staff discounts
Life assurance benefit
Cycle to work Scheme
Free on-site parking and Wi-Fi
A 24/7 confidential employee assistance programme – offering a range of support services to help you to resolve difficulties in your home-life
Christmas vouchers
Eye-sight vouchers
Company pension scheme

Monday to Thursday 9am to 5pm and Friday 8am to 4pm

NATIONAL VETERINARY SERVICES LIMITED

JOB DESCRIPTION

Job Title: HR Administrator

Reports to: Senior HR Business Partner

Position Band: B

Business unit: HR

Prepared by: HR Director

Date: August 2026

Main purpose of the role

Responsible for facilitating HR administration activity across the HR function to ensure a smooth and efficient service, that is compliant with HR procedures and SOX requirements.

Scope of Role

Key business stakeholders: HR Team, Employees, Team Leaders, Supervisors,

Managers bands A - F

Business escalation points: Managers, Operational Leadership Team
HR escalation points: HRA’s/HRBPs/HRD
Geography: Primarily office-based

Key Responsibilities

Essential Job Requirements

First point of contact for queries coming into HR, either in person, via the HR Inbox/postbox/ incoming calls/ voicemail, responding or redirecting as necessary to the appropriate person
Ensure internal and external recruitment processes are carried out in a professional, structured, and consistent manner and compliant with regulatory and legal requirements (including ensuring RTW documentation is received, processing all new starter paperwork and issuing ID cards as necessary).
Send offer letters, contracts of employment and welcome emails,
Provide guidance to line managers on the recruitment process
Carry out DBS checks for starter and rechecks in accordance with the DBS policy, escalating issues where necessary
Administer Flexible Working applications
Processing changes to T&C
Managing expiry of right to work evidence, escalating as necessary
Administer HR related benefits and schemes, such as, Bupa, Telus, Recommend a Friend, Specsavers, Sharesave, Life Assurance and any other benefits programmes/schemes that are in operation
Ensure the relevant HR Databases are up to date and maintain HR records/personal files
Administer the Long Service Award scheme, retirement awards and any recognition schemes in place (as relevant)
Monitor sickness absence, escalating issues to managers/HR Advisers as appropriate
Process invoices and liase with Accounts accordingly
Manage stationery supplies and place orders as necessary
Produce regular and ad-hoc reports as required
Respond to reference requests, escalating any issues as necessary
Administer Onboarding and Training course requirements
Process ‘Leave’, such as maternity, paternity, Jury Service etc.
Processing leavers
Ensure WI are kept up to date, obtaining approval prior to changing any HR process
Any other reasonable requests/ad-hoc duties, as required

Personal attributes: Qualifications, experience, skills, knowledge and competencies required to fulfil the role

Essential

A good team player who achieves positive outcomes
Strong attention to detail ensuring correct information is recorded
Resilient to set backs
Excellent written and oral communication skills
Ability to effectively interface with all levels of employees from entry level to senior management
Excellent customer service skills
High level of organisational skills
Proficient with technology and confident with HR Software and Tools
Ability to effectively manage multiple priorities and be flexible to changing priorities
Drive to learn and expand skill set, motivated to achieve results
Able to work autonomously and efficiently to ensure the end-to-end running of HR activity.
Discretion with confidential information
Minimum 2 years HR Administration experience including – new starters, changes, leavers, attendance management
CIPD Level 3 – working towards / prepared to work towards

Desirable

Knowledge of Dayforce HR System (or similar)

Applicants should be aware that in line with our Drugs and Alcohol policy we reserve the right to conduct random drug and alcohol tests.

NVS Group is committed to equality of opportunity and this underpins our employment and recruitment procedures. We use objective, job-related criteria when making appointment decisions and our selection criteria is based on skills, experience, qualifications, and an ability to do the job.

Due to the large number of applications, we receive, we regret that we will not contact candidates that have not been selected for interview. If you have not heard from us within 2 weeks, you should assume that you have not been successful on this occasion.

By continuing with your application for employment you are confirming you agree with our Privacy Notice which can be found at https://www.nvsweb.co.uk/

NVS Group

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