Our client is looking for an HR & Facilities Administrator to support the smooth and compliant delivery of HR and facilities operations across the business.

This is a highly organised, detail-focused role, ideal for someone who enjoys managing structured processes, maintaining accurate records, and supporting a positive employee experience throughout the full employee lifecycle.

The HR & Facilities Administrator will act as a key operational support to the HR function, ensuring consistency, data integrity, and adherence to policy, employment law and internal controls.

Key Responsibilities

Recruitment & Onboarding

Support the end-to-end recruitment process in line with documented procedures

Issue contracts, offer letters and starter documentation within agreed timescales

Coordinate pre-employment checks and ensure legal compliance

Maintain onboarding checklists and ensure all tasks are completed

Set up new starters on internal systems and trackers

Coordinate inductions and ensure mandatory documentation is completed

Employee Records & HR Administration

Maintain accurate, up-to-date employee records and HR databases

Carry out regular data audits and resolve discrepancies

Administer contractual changes and produce accurate documentation

Process leavers in line with offboarding procedures

Facilities & Health & Safety

Coordinate day-to-day office operations to ensure a safe, well-maintained environment

Manage relationships with facilities suppliers and service providers

Log, track and resolve facilities issues

Maintain facilities contracts, renewal dates and service documentation

Ensure offices are appropriately equipped and stocked

Maintain Health & Safety records, risk assessments and accident logs

Support audits through clear and well-organised documentation

Process & Compliance

Support HR policy updates, tracking approvals and communications

Ensure HR and facilities processes are followed consistently

Maintain procedural guides, templates and checklists

Support internal and external audits

Ensure GDPR and confidentiality requirements are upheld at all times

Skills & Experience Required

Proven experience in an HR administration or HR operations role

Strong experience managing high-volume, process-driven workloads

Excellent attention to detail with a focus on accuracy and compliance

Strong Microsoft Office skills

Experience handling confidential data in line with GDPR

Highly organised, methodical and able to manage competing priorities

Proactive and comfortable working independently while supporting a wider HR team

Desirable

Experience supporting facilities or office management

Administrative understanding of UK employment law

Please note:

As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.

In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.

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HR and Facilities Administrator