Job Summary:

Job Description:

Role Title: HR Manager
Hours of Work: 20 per week, worked flexibly across a minimum of 3 days
Location: Hybrid, with at least 1 day per week from our office in Coleshill
Reports to: CEO of Aion

Due to continued growth and transformation, Aion is looking to appoint a part-time HR Manager to own and deliver day-to-day people operations across the employee lifecycle, while supporting managers with practical, proportionate guidance.

Organisational Context

Aion is a business unit within Volaris Group. We build the software that powers university timetabling — the civic infrastructure that shapes the rhythm of learning, kept running by the often-invisible experts who make every term, lecture and exam fit together.

Aion brings together Celcat in the UK and Bullet Solutions in Portugal: a focused software business that timetables education around the world, and part of Volaris Group's international portfolio of vertical market software companies. Volaris provides the group infrastructure (HR systems, governance frameworks, reporting standards and learning programmes) while Aion operates with local accountability, aligned to group standards and systems.

We are an AI-first organisation, and we'll help you get up to speed with tools like Copilot, ChatGPT and Claude Cowork.

Working Style & Environment

We are a growing and evolving business. We are looking for someone who is energised by change, comfortable working with ambiguity, and confident building structure as the organisation scales.

This role suits a commercially minded HR professional who can balance strategic thinking with practical delivery. You will be comfortable operating in an environment where priorities evolve, processes continue to mature, and collaboration across teams is essential.

You will help create clarity, alignment and momentum across the business whilst ensuring our people practices remain pragmatic, scalable and people focused.

Key Responsibilities

People Operations and Compliance

Maintain contracts, policies and HR documentation
Ensure compliance with UK employment law, and coordinate to meet local Portuguese requirements
Manage onboarding and offboarding processes end to end
Oversee payroll inputs in coordination with Finance
Administer benefits and liaise with providers
Maintain accurate employee data within Group systems such as Workday
Ensure timely completion of Group reporting cycles

Recruitment and Onboarding

Coordinate recruitment processes with hiring managers
Ensure consistent job descriptions and interview practice
Manage candidate communications and documentation
Deliver structured onboarding aligned to Group standards

Employee Relations and Manager Support

Handle day-to-day employee relations matters proportionate to a small business
Support managers with early-stage performance, conduct and capability matters
Provide clear documentation and process guidance
Escalate complex cases to the CEO or Volaris Group HR as appropriate

Systems and Group Alignment

Act as the primary liaison between Aion and Volaris Group HR
Ensure disciplined use of Workday and other Group platforms
Support headcount, attrition and compliance reporting
Coordinate participation in Group learning and leadership programmes
Translate Group best practice into practical local application

Skills and Experience

Essential

HR generalist experience in a small or scaling organisation
Good working knowledge of UK employment law
A track record of independently running HR operations
Confidence supporting managers on practical people matters
Experience using structured HR systems (Workday an advantage)
CIPD Level 3 or equivalent experience

Desirable

Experience in a software or technology environment
Portuguese language skills
Familiarity with Portuguese employment law
Experience operating within a Group reporting structure

Benefits

25 days' holiday plus bank holidays and the Christmas closure period (pro-rated)
5% employer pension contribution (3% employee)
Company bonus scheme, life cover, flexible benefits and hybrid working
A supportive working environment and genuinely wonderful colleagues

Worker Type:

Regular

Number of Openings Available:

Volaris Group

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