Windcat is building out its HR function, and the HR Coordinator will play a hands-on role in making that happen. You’ll keep the day-to-day HR processes running smoothly, from recruitment and onboarding through to leavers, and you’ll help us introduce our first HR system. This is a good role for someone with HR administration experience who wants to develop their career as an HR generalist.

Key responsibilities

Maintain accurate, up-to-date employee records and HR databases and produce HR reports as needed
Coordinate onshore recruitment administration, including job postings, application tracking, interview scheduling, candidate communication and preparing offer documentation, and assist with crew recruitment as required
Run the onboarding process, including pre-employment checks (such as right-to-work checks, references and BPSS checks), induction logistics and probation review tracking
Manage the leaving process, including exit paperwork, exit interview scheduling and system updates
Support the rollout of our new HR system, including data collection, record set-up, testing and user support, and act as the day-to-day system administrator once it is live
Prepare and issue contracts of employment, contract variations and other employment documents
Organise training and development activities, including booking courses, maintaining training and certification records, and flagging renewals
Act as a point of contact for employee and manager queries, signposting complex issues to the HR Advisor or HR Manager
Provide administrative support for employee relations processes, including meeting scheduling, note-taking and document preparation
Support flexible working requests and family-friendly leave administration
Provide accurate payroll information to the Payroll Manager, including starters, leavers and changes
Assist with the implementation and communication of HR policies and procedures
Support the wellbeing programme and employee assistance provision
Contribute to HR projects and initiatives that improve processes and employee engagement

Person specification

Essential

Previous experience in an HR administrator, assistant or coordinator role
CIPD Level 3 (or working towards it) or equivalent experience
Excellent attention to detail and accuracy in managing records and documents
Strong organisational skills, with the ability to prioritise a busy and varied workload
Clear written and verbal communication skills
Confidence in handling confidential information with discretion
A practical, problem-solving approach, and the ability to build good working relationships
Flexibility to take on a range of HR tasks as the function develops
Ability to travel across the UK and to the Netherlands occasionally, with notice

Desirable

Experience of using or implementing an HR information system
Exposure to employee relations processes
Basic knowledge of UK employment law, including recent updates to the ERA
Experience in maritime, offshore, or another shift-based or rotational workforce

Windcat

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HR Coordinator