Human Resources Administrator
Department: HR
Employment Type: Full Time
Location: Manchester
Compensation: £28,000 / year
Description
Role:
Reporting into the HR Advisor, this role is responsible for the day-to-day administration that underpins the effective running of HR across the Praxis Group. The postholder will own core HR administrative processes, including joiners, leavers, contract changes, data entry, record keeping and inbox management, ensuring work is completed accurately, on time and in line with legal and compliance requirements.
We are looking for a highly organised administrator who is confident managing a high volume of work, comfortable asking questions and proactive in chasing information. HR administration experience is not essential; what matters is strong administrative capability, attention to detail and the ability to bring structure and control to a busy environment. In return, the role offers a varied workload and the opportunity to play a central part in a growing business. This role has come about due to growth in the team. As such, we’re looking for someone who is keen to take ownership, bring stability, and is comfortable committing to the role over a sustained period to deliver real impact.
Main Duties:
- Monitoring and managing the HR inbox, including logging, allocating and chasing responses
- Inputting rotas, where required, into the HR information system, supporting local managers with ensuring accurate reflection
- Drafting and issuing offer letters and contracts using approved templates
- Administration of the end-to-end onboarding process, including candidate communication and documentation collation
- Management of onboarding paperwork, checklists and employee records
- Monitoring and managing the HR inbox, including logging, allocating and chasing responses
- ER case administration support, including document collation, letter issuing, tracking and record keeping
- Ownership of probation administration, including deadline monitoring and issuing confirmation letters
- Attendance at HR meetings for note-taking and action tracking
- Ownership of Right to Work checks and ongoing compliance monitoring
- Administration and monitoring of SIA licence documentation and renewals
- Payroll and benefits administration, including monthly joiner, leaver and change processing
- Maintenance of HR trackers, spreadsheets and administrative logs
- TUPE administration, including ELI collation, document issue and consultation coordination
- Management and maintenance of employee personnel files and HR information system (People First), taking ownership and accountability for the accuracy of all inputted HR data
- Maintaining HR process calendars, including probation dates, payroll cut-offs, contract review dates, compliance renewal dates and other recurring HR deadlines
- Carrying out regular data quality checks across People First, personnel files and HR trackers, flagging gaps, inconsistencies or missing documentation
- Undertaking general HR administration as required
Requirements, Skills and Qualifications
- Proven experience in a busy administrative role
- Strong organisation skills and ability to manage multiple deadlines
- High level of accuracy and attention to detail
- Confidence maintaining trackers, spreadsheets and records
- Comfortable handling confidential information
- Clear written communication skills
- Competent in Microsoft Office, particularly Outlook, Word and Excel
- Confident chasing information and following up with managers
- Able to work independently and as part of a small team
- HR administration experience desirable but not essential
- Experience in a regulated or compliance-driven environment advantageous
Our values
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Professionalism | We consistently seek to exceed expectations. Our people can express themselves fully while upholding the highest standards of conduct, competence, and integrity.
Ownership | Every asset, challenge, and opportunity is treated as our own. We deliver all real estate services in-house — never outsourcing responsibility, accountability, or blame.
Entrepreneurialism | We challenge convention and champion imaginative solutions. Rigorous debate is encouraged, and everyone is empowered to make decisions that elevate performance.
Meritocracy | Results, hard work, and strong ideas matter more than age, tenure, or titles. We are a diverse team that collaborates openly so each person can reach their full potential.
Action This Day | We do not defer or delay. Anything that can be done today, is done today.
Our benefits
- Highly competitive salary DOE
- Discretionary bonus scheme
- 25 days holiday per year plus bank holidays
- Office closure over festive season
- Additional holiday with service
- Private Medical Insurance (medical history disregarded)
- Healthcare Cash Plan
- 5% Company pension contribution
- 3x Life Assurance
- Cycle to work scheme (on-site shower room facilities & bike parking in majority of head offices)
- Employee Assistance Programme
- Group income protection scheme
- Daily healthy fruit & snacks
- Comprehensive business expense policy (including lunches when travelling away from base location)
