Location: Chelmsford (Hybrid – 3 days on site)Contract: 6 month Fixed-Term Contract or Hourly Rate (flexible)Hours: 37 hours per week
Role Overview
We are seeking an experienced HR Systems & Data Advisor to support a busy HR team during a period of high workload and multiple ongoing projects. This role has recently transferred into the team and requires a technically confident, proactive individual who can work autonomously and support both business-as-usual activities and data improvement initiatives.
The successful candidate will play a key role in supporting HR systems, data accuracy, reporting, and analysis.
Key Responsibilities
HR Systems & Data Management
- Monitor and maintain HR and academic workload data, ensuring accuracy, consistency, and timeliness
- Oversee data input by academics and stakeholders, managing deadlines and resolving issues proactively
- Troubleshoot complex spreadsheet errors, including broken formulas, deleted cells, and layout issues
- Identify recurring system or data issues and recommend improvements to prevent repeat queries
Reporting & Analysis
- Produce regular and ad hoc reports to support operational and strategic HR requirements
- Support the HR team with workforce data analysis and business intelligence activity
- Assist with reporting deadlines, particularly during peak periods (e.g. up to November)
Improvement & Support
- Support ongoing system and process improvements across HR systems and reporting
- Work autonomously during quieter periods, using initiative to identify value-adding activities
- Communicate clearly with stakeholders regarding data issues, outputs, and timelines
- Present basic reports or findings in meetings where required
Systems & Technical Skills
- Advanced Excel – essential (including complex formulas and troubleshooting)
- Power BI – desirable
- Qlik View / Qlik Sense – desirable but used less frequently
Working Arrangements
- Hours:
- Monday–Thursday: 8:35am–5:00pm
- Friday: 8:30am–4:30pm
- 1-hour lunch break daily
- Hybrid working: 3 days per week on site in Chelmsford
- Start date: As soon as possible
Person Specification
Essential
- Strong experience in HR systems, HR data, or workforce reporting
- Advanced Excel skills with confidence troubleshooting technical issues
- Ability to work independently and proactively
- Strong attention to detail and data accuracy
- Clear communication skills and confidence working with stakeholders
Desirable
- Experience within the education sector
- Degree qualified or qualified by relevant experience
- Experience using Power BI or similar BI tools
- Comfortable presenting basic data or reports in meetings
To apply for this HR Systems & Data Advisor position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this position.
