HR Assistant / Administrator
Salary: £13-14 per hour
Location: NW10
Job Type: Temporary – possibly leading to permanent
Job Title HR Administrator
Reports to HR Manager
Position Scope
The Hr Administrator will work closely with HR manager to assist with various office administration tasks, providing comprehensive support across HR and payroll functions. This includes maintaining accurate records and managing attendance and payroll processes for salaried, permanent, and agency staff.
Roles & Responsibilities
• Perform daily administrative tasks to support HR and payroll.
• Maintain accurate records and organize documentation.
• Oversee and monitor attendance records for salaried employees, identifying and addressing discrepancies.
• Collect and organize timesheets for hourly employees.
• File timesheets and maintain updated records for all staff.
• Enter new starters and leavers into the system promptly.
• Coordinate with payroll to address any issues or necessary updates.
• Review and promptly address incoming emails.
• Print and review daily reports for accuracy.
• Send daily attendance and relevant reports to HR.
• Assist HR in enrolling new starters in the system.
• Collect fingerprints from new starters to set up their access to clock-in and clock-out machines as well as door
entrance systems.
• Provide induction to new hires.
• Ensure files are well-maintained and updated as required.
• Perform routine inspections of lockers
• Lead by example in applying the Company’s Environmental Policy, ensuring departmental compliance, resource
efficiency, and continuous improvement in sustainability practices.
Essential Capabilities (Knowledge, Skills, abilities and Personal Attributes)
• Communication skills
• Proficient in Microsoft Outlook, Excel, Word, and PowerPoint
• Keen eye for accuracy in record-keeping and reporting
• Well-organized with strong time management skills
• Familiarity with timesheets and payroll processes
• Previous experience in a similar industry
• Problem-solving abilities
• Strong interpersonal skills
Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3-month probation period), you will receive a £100 retail voucher of your choice! Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted. By applying for this vacancy, you accept Optima Recruitment Limited’s Privacy and GDPR Policy which can be found on our website and therefore gives us consent to contact you. Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.
