People & Culture Coordinator
About the Role
We are seeking a proactive and organised People & Culture Coordinator to provide high-quality administrative support across the full People & Culture function. This role plays a key part in maintaining accurate HR data, supporting employee lifecycle processes, and delivering timely assistance to employees and managers. You will help ensure HR operations run smoothly while contributing to a positive employee experience.
Key Responsibilities:
HR Administration
- Maintain and update HR systems, records, and internal trackers.
- Manage employee data changes, benefits records, absence records, annual leave, sickness, and timesheets.
- Support payroll administration by providing accurate employee updates.
- Issue contractual change notifications, company letters, and other HR documentation.
- Ensure employee records are accurate, compliant, and up to date.
Onboarding & Offboarding
- Coordinate end-to-end onboarding and offboarding processes.
- Conduct and maintain right-to-work checks and employee compliance documentation.
- Schedule inductions and issue new starter documentation.
- Support recruitment administration, including job advertisements, CV management, and interview coordination.
- Complete relevant system updates and employee notifications.
HR Inbox & Employee Support
- Act as a first point of contact for HR-related queries.
- Manage shared HR inboxes, ensuring enquiries are responded to or escalated appropriately.
- Handle reference requests, manager changes, and general HR administration.
- Provide guidance and support to employees and managers where appropriate.
Scheduling & Coordination
- Coordinate meetings, interviews, inductions, workshops, and training sessions.
- Manage diaries and ensure timely follow-up on actions and commitments.
Learning & Development Administration
- Coordinate employee training and development activities.
- Maintain training records and learning matrices.
- Schedule training courses, workshops, and mandatory compliance training.
- Send reminders and track training completion.
Compliance & Audit Support
- Assist with internal and external audit preparation.
- Collate employee documentation and maintain compliance records.
- Support policy management and tender documentation where required.
- Maintain records of certifications and compliance updates.
Additional Responsibilities
- Provide cover for colleagues where appropriately trained and competent.
- Support wider People & Culture initiatives and projects as required.
About You:
Skills & Experience
- Previous experience in an administrative role, ideally within HR, People, or Employee Experience functions.
- Strong attention to detail and commitment to data accuracy.
- Excellent organisational and workload management skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong written and verbal communication skills.
- High levels of discretion and confidentiality.
Personal Attributes
- Positive, professional, and proactive approach.
- Ability to work independently and collaboratively.
- Strong interpersonal skills with emotional intelligence and empathy.
- Committed to fostering a positive and inclusive workplace culture.
Technical Skills
- Good understanding of HR administration and employee lifecycle processes.
- Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Comfortable learning and using HR systems and databases.
