Our client is seeking a detail-oriented and proactive HR Administrator to support our HR and Recruitment team with administrative processes related to recruitment, onboarding, and pre-employment checks. The ideal candidate will play a key role in delivering a smooth and professional candidate experience from initial application through to their first day, ensuring all compliance and administrative tasks are completed to a high standard.
The role is located in Manchester City Centre
Key Responsibilities:
Pre-Employment Checks
- Coordinate and complete all pre-employment checks including right to work, reference checks, background screening, qualifications, and DBS (if required).
- Liaise with third-party screening providers to ensure checks are processed efficiently.
- Track the progress of checks and follow up on outstanding documentation or references.
- Maintain accurate and up-to-date records of compliance and vetting for audit purposes.
Onboarding
- Prepare and send out offer letters and employment contracts in line with company policies.
- Collect and verify new starter documents and ensure accurate data entry into HR systems.
- Coordinate onboarding schedules including welcome communications, induction sessions, and first-day logistics.
- Liaise with IT, facilities, and line managers to ensure equipment and workspace setup is complete prior to start date.
- Ensure new hires have access to necessary systems and policies from day one.
Recruitment Administration
- Support the end-to-end recruitment process, including posting job adverts, scheduling interviews, and maintaining recruitment trackers.
- Liaise with hiring managers to coordinate interviews and candidate communications.
- Maintain and update applicant tracking systems (ATS) and internal recruitment databases.
- Prepare interview packs, send out candidate confirmations, and collect feedback post-interview.
- Ensure a positive candidate experience by managing timely communication at all stages.
Skills & Experience:
- Previous experience in a similar HR or recruitment administration role (minimum 1–2 years preferred).
- Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
- High attention to detail, particularly in compliance and document handling.
- Excellent written and verbal communication skills.
- Comfortable handling sensitive and confidential information.
- Proficient in Microsoft Office (Word, Excel, Outlook); experience with HRIS or ATS systems is an advantage.
- Knowledge of employment legislation and right to work checks (UK or relevant region) is desirable.
Key Attributes:
- Personable and professional approach with strong interpersonal skills.
- Proactive and self-motivated with a continuous improvement mindset.
- Team player with a collaborative approach to work.
- Ability to work effectively in a fast-paced environment.
What We Offer:
- Hybrid working – 3-4 days office / 1-2 days home
