Talent Acquisition Administrator
My client is a leading organisation specialising in providing a wide range of sustainable building service solutions throughout the UK, Ireland and Europe. They are currently seeking a Talent Acquisition Administrator to join their team in Banbridge.
This is a Full-Time, Permanent position.
Working hours: Monday to Thursday: 8am – 5pm and Fridays: 8am – 3pm.
Salary Dependant on experience
Job Role:
You will be responsible for ensuring the smooth and efficient execution of recruitment activities. You will be working as part of a large driven, supportive, and dynamic team, with a strong culture of sharing experience, knowledge, and skills.
Essential Criteria:
- Proven experience of 1+ years within an administration/coordination role, preferably within a People and Talent department.
- Familiarity with previous company management systems.
- IT proficient with the use of Microsoft Office, especially PowerPoint and Excel.
- Ability to collate and maintain database information for the purpose of KPI reporting.
- Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels.
- Ability to manage and prioritise a busy workload while adhering to strict deadlines.
- Ability to work as part of a team as well as your own initiative.
- Maintain confidentiality and sensitive information at all times.
Main Duties and Responsibilities:
- Support the People & Talent team across all stages of the recruitment process.
- Deliver timely and professional communication to candidates regarding interviews, feedback, and next steps.
- Maintain and update the Applicant Tracking System (ATS) with accurate and complete candidate information.
- Ensure job vacancies are posted across relevant job boards and the company careers page.
- Complete initial candidate screenings from job boards and share shortlisted profiles with hiring managers.
- Collect and securely file all required candidate documentation, including right-to-work records, monitoring information, references, qualifications, and certifications.
- Liaise with hiring managers to coordinate interview logistics, including availability, meeting rooms, interview packs, and virtual Teams calls when required.
- Assist with internal and external events, representing the company to attract potential talent.
- Support sourcing efforts by identifying potential candidates through various channels.
- Prepare and issue offers of employment and contracts to successful candidates.
- Contribute to recruitment campaigns and related activities.
- Generate and present monthly recruitment KPIs using the ATS and Power BI.
- Maintain, update, and manage a variety of People & Talent tracking spreadsheets to ensure data accuracy.
- Update and organise key Talent documentation, such as job descriptions, employment contracts, and onboarding materials.
- Communicate new starter information to relevant departments to ensure a smooth onboarding process.
- Coordinate IT, HSE, and other equipment requirements for new starters with the appropriate teams.
- Oversee the end-to-end process of employee referral vouchers, including verification, issuance, and accurate record-keeping.
- Perform any additional duties as required by management.
