Job Title: HR Administrator
Location: London (On-site)
Contract: Permanent
Overview
We are looking for a proactive and highly organised HR Administrator to provide comprehensive administrative support across the employee lifecycle. This role plays a key part in ensuring efficient recruitment coordination, smooth onboarding, accurate HR record management and timely reporting, while delivering a positive experience for candidates, employees and stakeholders.
Key Responsibilities
Recruitment & Selection Support
- Coordinate end-to-end recruitment administration for multiple roles
- Schedule interviews, assessment centres and manage candidate communications
- Prepare offer letters and contracts, ensuring accuracy and timely issue
- Support pre-employment checks including right to work, references and DBS (where applicable)
- Maintain recruitment trackers and update HR systems accordingly
Employee Onboarding & Offboarding
- Coordinate onboarding processes to ensure a smooth and engaging new starter experience
- Prepare onboarding documentation, induction schedules and system access requests
- Liaise with hiring managers, IT and payroll to ensure all joiner activities are completed on time
- Support employee exits, including administration of leaver documentation and system updates
HR Administration & Record Management
- Maintain accurate and confidential employee records in line with GDPR requirements
- Manage changes to employee details, contracts, job titles and working patterns
- Create and update HR documentation, templates and letters
- Ensure HR policies and employee files are compliant and up to date
HR Reporting & Data Management
- Produce regular HR reports such as headcount, starters, leavers and absence data
- Support HR dashboards and ad-hoc data requests from HR leadership and stakeholders
- Ensure data accuracy across HR systems and trackers
General HR Support
- Act as a first point of contact for HR-related queries, escalating when appropriate
- Support HR projects and initiatives across the department
- Assist with employee engagement activities and HR events
- Provide administrative support to the wider HR team as required
Skills & Experience
Essential
- Previous experience in an HR administrative or coordination role
- Strong organisational skills with excellent attention to detail
- Confident using HR systems, Microsoft Office and spreadsheets
- Ability to manage multiple priorities and meet deadlines
- Clear and professional communication skills
- Strong understanding of confidentiality and data protection
