At Anemoi, we’re transforming the maritime industry with cutting-edge Rotor Sail technology that brings modern engineering and sustainability together. From our headquarters in the UK and our production base in China, we design, build and deliver advanced automated wind-assisted propulsion systems that help shipowners and operators reduce fuel consumption and emissions — propelling the shipping industry towards a cleaner, more sustainable future.
Our ambition is bold but clear: to save 1,000 tonnes of CO every day by installing 500 Rotor Sails by 2030. Imagine fleets of vessels crossing the world’s oceans using our Rotor Sail systems, harnessing renewable wind power to operate more efficiently and responsibly. We’re making that a reality, one installation at a time.
In this newly created position as HR Operations Coordinator, you’ll work closely with the Head of HR and play a key role in delivering a consistent, high-quality employee experience across recruitment, onboarding, HR systems, payroll coordination and HR reporting.
This is a hybrid role with 2 fixed days in the London office (Tuesday and Wednesday).
Salary: £40,000–£45,000 (this is the full budget for the role).
Key Responsibilities
Recruitment Coordination
- Managing the full recruitment coordination process: job adverts, CV screening, interview scheduling
- Liaising with hiring managers and external agencies
- Supporting candidate experience and ensuring smooth communication throughout
Onboarding & Induction
- Preparing contracts, new starter forms and offer documentation
- Liaising with Finance to set up payroll
Delivering HR induction sessions
- Coordinating first-week introductions with heads of department
- Supporting the wider business with scheduling their inductions
HR Operations & Systems Management
- Owning the HRIS: ensuring data accuracy, keeping records up to date, running HR KPI reports
- Managing employee documentation and personnel files
- Managing the shared HR inbox and responding to routine queries (e.g. policy clarification)
- Supporting policy implementation and process compliance
Absence & Leave Management
- Recording and monitoring annual leave, sickness and other absences
- Producing absence and leave reports for managers and payroll
Payroll Coordination
- Preparing monthly payroll inputs, including new starters, leavers, salary changes and unpaid leave
- Ensuring all data submitted to Finance is accurate and complete
Offboarding
- Coordinating resignation and termination processes
- Ensuring all leaver documentation, system updates and processes are managed smoothly
Additional Support
- Supporting the Head of HR with operational HR tasks and improvement projects
- Contributing ideas to improve HR operations as the business scales
Person Specification
Essential Experience & Qualifications
- CIPD certified
- Minimum 4 years’ experience in HR operations (not general admin)
- Experience with HRIS ownership and system administration
- Experience delivering end-to-end onboarding and offboarding
- Experience preparing and submitting monthly payroll changes
- Experience working in a fast-paced, scaling organisation
- Demonstrated ability to manage confidential information responsibly
- Proven experience preparing HR documentation (contracts, offer letters, formal correspondence)
- Strong written communication skills with a high level of accuracy and professionalism
Essential Skills & Behaviours
- High attention to detail and strong organisational skills
- Confident working independently and owning processes end-to-end
- Tech-savvy and comfortable learning new systems quickly
- Reliable, punctual and able to work at pace
- Strong problem-solving ability and willingness to improve processes
Desirable
- Studying (or interested in studying) CIPD Level 5
- Experience with HR reporting and KPI dashboards
- Previous experience in HR within a tech or engineering environment
What You’ll Get
- Ownership of the HR operations function
- Opportunity to shape and improve HR processes as the business grows
- Exposure across all areas of HR operations without being pushed into ER casework
- Genuine progression opportunities to HR Manager/Operations Manager within 2–3 years
Benefits
- Competitive Salary + annual bonus
- Private Medical Insurance with Vitality
- Employee Assistance Programme
- Life Assurance
- Workplace Pension with Aviva
- 25 days holiday + bank holidays
- Hybrid working - 2 fixed days in the London office (Tues & Wed)
Bike-to-work scheme
