This busy freight forwarding office based in Basildon are seeking an experienced HR Officer to join their team.
YOUR TASKS AND RESPONSIBILITIES
Recruitment:
- In consultation with department heads, you create a suitable job description and post it on various job boards.
- You maintain contacts with external partners to obtain sufficient inflow to our vacancies.
- You will arrange interviews when the department managers have selected suitable candidates and be present for interviews alongside the managers were needed.
- At start-up, you ensure a smooth onboarding.
Administrative processing
- You are responsible for drawing up contracts based on existing and approved templates.
- In case of internal changes, you are responsible for adapting our organisation charts.
- You are responsible for processing the different types of absences and, when appropriate, consult with management.
- You are responsible of updating staff data in the HR Management System (Oracle).
- You pull reports from the HRMS to support reporting needs and create your own data sheets.
Payroll
- You manage the absences and leaves on a monthly basis.
- You support input in the payroll programme for the monthly payroll of our employees.
Training and development
- You ensure recording of all training efforts (formal and informal) and report on quarterly basis.
- You support managers with training needs identification and with training and development solutions.
On-boarding and off-boarding
- You prepare the workplace and equipment, access to systems and documents in a timely manner.
- You welcome new employees and make them accustomed with the office setting and with the content of the staff handbook.
- You plan follow up meetings with new employees
- You prepare all exit documents and ensure company assets are recuperated, and systems access is closed in due time.
Performance Management
You support the management team and the European HR Manager in preparing the annual performance reviews and goal setting process. This includes:
- Checking reporting lines and updating the data in HRMS
- Sharing manuals and organising workshops with the teams prior to the start of the process.
- Following up on progress of the process.
