Reward & HR Operations Specialist
London (Hybrid)
Permanent
Competitive salary + benefits
We are partnering with a leading organisation within the London insurance market to appoint a Reward & HR Operations Specialist. This is a highly visible position supporting senior stakeholders within a fast-paced and complex HR and reward environment.
Operating at the centre of the function, you will play a key role in delivering the accurate, timely and compliant execution of reward, governance and documentation processes, working closely with HR, Legal, Finance and Executive teams.
The Role
This is a hands-on, detail-driven role where you will bring structure, organisation and clarity to complex workflows while supporting senior decision-making processes.
Key responsibilities include:
Senior Offers & Documentation
- Produce and coordinate offer letters for senior hires, ensuring accuracy, consistency and compliance with reward frameworks
- Partner with HR, Reward and Legal teams to incorporate bonus, incentive and equity arrangements
- Manage amendments and re-issuance of documentation with a high degree of discretion and precision
Senior Exit Management
- Prepare and coordinate settlement agreements for senior employees
- Ensure accurate and timely processing across payroll and equity teams
Remuneration Committee (RemCo) Support
- Prepare high-quality RemCo documentation, including briefing papers, schedules, data packs and approvals
- Coordinate inputs from multiple stakeholders and ensure submissions are complete and on time
- Track actions, decisions and approvals following committee meetings
Reporting & Data Management
- Maintain accurate and up-to-date reporting for senior leadership, including the Equity & Reward Director and Chief HR Officer
- Ensure the integrity of reward and people data
- Support ad-hoc requests with clear, well-structured outputs and analysis
Approvals & Governance
- Manage end-to-end approval processes and governance workflows
- Maintain robust audit trails, documentation records and version control
- Proactively follow up on actions to ensure deadlines and deliverables are met
About You
You will be a highly organised and detail-oriented professional who thrives in a fast-paced environment and is comfortable engaging with senior stakeholders.
Essential experience:
- Proven experience within HR, Reward, Governance or Executive support roles
- Strong experience producing high-quality documentation for senior stakeholders or committees
- Exceptional attention to detail with the ability to identify risks and inconsistencies
- Experience managing approval processes and stakeholder coordination
- Ability to work at pace, manage competing priorities and see tasks through to completion
Desirable:
- Exposure to Remuneration Committee processes
- Experience with equity, incentive or bonus structures
- Advanced Microsoft Office skills (Word, Excel, PowerPoint)
