VACANCY ANNOUNCEMENT
ROLE PROFILE
TITLE: Senior Human Resources Officer (FOR MYANMAR NATIONAL ONLY)
TEAM/PROGRAMME: HR Operations
LOCATION: Sittwe, Rakhine Area
Number of Positions: 1
GRADE: NAT-4
CONTRACT LENGTH: Fixed Term (6 months)
CHILD SAFEGUARDING:
Level 2: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
ROLE PURPOSE:
The Senior HR Officer will coordinate all HR activities in the region (as defined by SCI). This involves coordination, advice and support on all HR matters to the Area Office and each field office within the region. This includes recruitment, induction, performance management, Learning and Development, payroll, audit, policy compliance and advice, HR monthly and specific report, discipline and child safeguarding.
SCOPE OF ROLE:
Direct report to: Senior Support Coordinator
Staff directly reporting to this post: 1 HR Assistant
Direct Reports: Direct management of Area HR staff
• Technical supervision of HR focal points in field office (sub-offices)
Financial Approval: None
External Representation: Regular contact internally with staff at all levels within the area.
• Occasional external contact with local authorities and service providers
Travel (within the area): Frequent (over 6 days per month)
KEY AREAS OF ACCOUNTABILITY:
Coordinate and advise Sub-office or Field Offices within the Area
• Provide quality HR advice and support to field offices with regards to policy compliance and HR practices
• Support and coordinate all recruitment for the field offices within the area, this includes participating in interviews for roles up to Coordinator level
• Ensure to take fully accountable for some C&B function such as leave, medical and conflict benefits for the whole area
• Check all the compensation and benefit matters and give feedback to Yangon HR Coordination team and closely coordinate with sub office under the area.
• Ensure that all staff within the region receive a thorough induction on their role and on SCI practices and procedures, including Code of Conduct and Child Safeguarding
• Ensure filing all national field staff personal files together with all relevant information, retrieve and maintain them systematically and confidentially
• Provide technical supervision and advice to the HR staff or focal points in the field offices. Build the capacities of HR focal points based in the area through training, mentoring, advising, general support and on-the-job coaching
• Ensure that HR staff or focal points in the region have clear work plans and objectives and that they have the right technical knowledge and skills to carry out their jobs effectively and efficiently. This will include regular technical supervision and reviews – including identification of training and support needs.
• Carry out training within the region and coordinate the design and implementation of a Regional Learning Plan
• Ensure that performance reviews are carried out for all staff in the area and are of high quality
• Ensure that HR reporting is accurate and timely for each field office and that all staff receive an accurate salary on a monthly and timely manner.
• Carry out regular monitoring and field support visits to the project offices
• Assist in the dissemination of all relevant SCI policies and procedures ensuring that all relevant staff receive and understand such policies and procedures. These will include any specific donor requirements for programmes managed in the area.
Support and advice to Area Office
• Provide quality HR support (policy compliance, recruitment, induction, L&D, performance management, reporting, coordination of workshop and training) for and with the Area Office
• Coordinate the gathering, analysis and writing up of key metrics and Key Performance Indicators (KPI) for the area.
• Wherever it is needed, build the capacities of non-financial support staff based in the area through on-the-job coaching
• Assist in the dissemination of all relevant SCI policies and procedures ensuring that all relevant staff receive and understand such policies and procedures. These will include any specific donor requirements for programmes managed in the area
Coordination of regional and national HR initiatives
• Set up yearly HR areal plan with support from HR Manager and HR Director
• Participate, coordinate and sometimes lead on discipline/fraud and child safeguarding issues and investigation
• Constant direct communications with the HR and Compliance team at Yangon HO.
• Coordinate the implementation and national initiatives within the area (eg: change of policy, implementation of talent management practices, learning and performance assessments and other initiatives)
• Support field teams in assessing and supporting civil society partners including partner assessment/risk analysis and capacity building
• Provide programme support to staff developing and implementing emergency response programmes in the area
• Perform any other relevant duties assigned by Line manager, HR Manager or HR Director.
BEHAVIOURS (Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children
EXPERIENCE AND SKILLS
Essential
• At least 4 years’ experience, ideally in an international organisation
• Significant experience in HR and controls with strong analytical skills
• Experience of facilitating training
• Experience of ensuring policy compliance and advising on HR matters
• Strong project management ability
• Bachelor’s degree
• Good English communication skills, both written and verbal
• Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
• Strong computer skills, in particular strong ability to use word, excel and PowerPoint
• Willingness to travel to field offices (at least once or twice per month) and work in difficult environment according to travel requirements
• At least 2-year experience of people management and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.
• Ability to influence managers
• Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy
Desirable
• Experience working with community groups in humanitarian, post-conflict and recovery development context of Rakhine.
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy.
• Prior experience with Save The Children
• Experience working with children and on children’s issues.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All staff has an obligation and a responsibility to:
• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
• Be vigilant about observing possible child abuse/harm in their personal and professional lives.
All managers have the above responsibilities as well as ensuring
• Their staff are doing the above.
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
